In 2026, RO e-Transport remains one of the most important compliance requirements for companies organising road transport of goods from, to or within Romania. For importers, exporters, beneficiaries of intra-Community acquisitions, suppliers and logistics operators, correct data declaration in the system and use of the UIT code are now part of standard operational workflow. In practice, reporting errors, missing documentation or misunderstanding of responsibilities between shipper, beneficiary and carrier can generate administrative risks and operational disruptions.
Companies that work regularly with international transport must treat RO e-Transport as an integrated operational obligation — not a separate administrative task. Below we explain who declares, how the UIT code is obtained, what obligations apply to carriers and drivers, and what must be verified before a journey begins.
What is RO e-Transport and who does it apply to?
RO e-Transport is Romania’s national road freight monitoring system, administered by ANAF (the National Agency for Fiscal Administration). The system monitors road transport of goods falling within the scope defined by applicable legislation, with the aim of increasing transparency and oversight of freight flows.
For companies, this means that transport can no longer be treated as a purely physical operation. Journey planning must be coordinated with declaration obligations, UIT code generation and the correct submission of relevant information before the transport departs.
Who has the obligation to declare?
The declaration obligation in the RO e-Transport system does not automatically fall on the carrier. It rests with the party legally required to declare, depending on the type of operation.
For relevant domestic transport, the obligation may fall on the Romanian supplier or the economic operator moving goods between two of its own locations.
For international transport, the obligation may fall on:
- the consignee named in the customs import declaration;
- the consignor/shipper named in the customs export declaration;
- the Romanian beneficiary, for intra-Community acquisitions;
- the Romanian supplier, for intra-Community supplies;
- the warehousing operator, in certain transit, temporary storage or re-loading operations on Romanian territory.
An important distinction: transport in pure transit — entering and leaving Romania without any loading or unloading on Romanian territory — is not subject to the declaration obligation. The obligation applies whenever there is a loading or unloading operation in Romania, regardless of whether the transport is domestic or international.
From a practical standpoint, companies must establish who carries the declaration responsibility before loading — not after the vehicle has departed.
What is the UIT code and how is it obtained?
The UIT code (Unique Identification of Transport) is the unique identifier of a transport declared in the RO e-Transport system. Technically, it is a 36-character alphanumeric string generated automatically by the ANAF system upon validation of the transport declaration. The code cannot be generated manually, cannot be modified, and is never repeated — each transport receives a unique identifier.
The UIT code is produced when the transport is declared by the party legally required to report the operation. Once generated, the code must be transmitted to the transport operator and made available to the driver before the journey begins.
From an operational perspective, documentation and responsibilities between the parties involved must be clarified in advance. If the declaration is delayed or incomplete, the entire logistics flow can be affected.
How long is the UIT code valid?
The UIT code has a limited validity period that differs depending on the type of transport:
- 5 days for domestic transport;
- 15 days for intra-Community transport.
The code must be activated before the transport begins. If the transport is not completed within the validity period, the code becomes inactive and the transport must be re-declared to obtain a new UIT code. Once goods are delivered to their destination, the code becomes inactive and cannot be reused.
What obligations apply to carriers and drivers?
The road transport operator has distinct operational obligations within the system. It must ensure the conditions required for transmitting vehicle GPS positioning data throughout the monitored transport and must make the relevant UIT code available to the driver.
The UIT code must be included in the transport documents — invoice, CMR, goods dispatch note — and, where the vehicle is equipped with a GPS monitoring system compatible with RO e-Transport, it must also be entered into that system to enable real-time association of the declared transport with the vehicle’s position.
The driver must be able to present the transport documents together with the UIT code, in physical or digital format, upon request by control authorities, and must comply with applicable operational requirements throughout the journey.
It is important to note that the declaration obligation and the transport operator’s obligations are not identical. In many cases, the company that declares in the system is different from the company that executes the transport.
What risks arise from non-compliance?
Failure to comply with RO e-Transport obligations can result in administrative penalties, depending on the nature of the infringement and the responsible party. The risks are not only legal but also operational: delays, administrative blockages, additional inspections and tension between shipper, beneficiary and carrier.
For this reason, companies that regularly operate imports, exports or intra-Community flows must integrate RO e-Transport compliance into their internal procedures — not address it on a case-by-case basis for each individual journey.
What should companies organising international transport know?
For international transport, RO e-Transport must be included in the operational planning stage. Who declares, when the declaration is submitted, the UIT code validity period, and how the code reaches the transport operator and the driver are all questions that must be resolved before departure.
This is particularly relevant for companies working regularly on corridors such as Romania–Germany and other European routes, where operational pace is high and any documentation discrepancy can affect the entire journey.
For many companies, the efficient solution is to work with a logistics partner who can integrate compliance into the operational process — not just execute the transport.
Frequently asked questions about RO e-Transport
What is the UIT code?
Who declares in RO e-Transport?
How long is the UIT code valid?
Does the carrier automatically declare the transport?
Does RO e-Transport apply to transit through Romania?